Structured Data Types

Structured Data Types

Overview To enable users to classify various data types in a structured format, while differentiating between Personal Information (PI) and Sensitive Personal Information (SPI) and maintain a clear mapping between these data types and the data maps (data stores or systems) where they are stored.

Steps:

1. Log in to your Data Governance Tool account

   

2. Once logged in, in the hamburger menu present on the top left of your screen, click on Datamaps

   

3. From the Datamap homepage, you can navigate to, view, and use its various features

   

4. By scrolling down, you can view graph of data types.

   

5. Click on Standardized Data Types button on top right corner.

   

6. Click on Classify Structured Datatypes Tab.

   

7. Users can classify the actual datatypes. To do so select the Datatypes from the dropdown menu beside the search bar. If All is selected all the columns will be matched and if Actual Data Types is selected, it will fetch the columns that only have actual data type.

   

8. Then select the required datatypes to be classified.

   

Note: You can select a maximum of 500 Data types in the grid.

8. Click on the Classify button on top right corner.

   

Note: If the column name is provided and the actual datatype column is empty, while the classification we add the column name as the actual datatype in the Table.

9. The classify Structured Data Types tab will appear on the screen

   

10. Select the Data Classification from drop down menu. You can also include a new classification by typing it. Only one classification can be selected. Data classification from the Standardized datatype table is shown here.

    

Note: If you want to update the Data classification only for a few data types, you can select them in the grid and those will get updated.

In grid if you don't select any of the structured data types, by default the data classification field will be updated for all the Structured data types that we see the grid.

11. Then give the standardized datatype value. If The Standardized datatype entered by the user is already present it won\'t create duplicate entry, if not present it will create as new entry & mapped to actual datatype.

    

12. Under category, mention the category of the data types being classified. If the category entered by the user is already present it won't create duplicate entry, if not present it will create as new entry & mapped to actual datatype.

    

13. While classifying the datatype, the PI will be automatically updated to the data map as YES. However, if user selects the Is Sensitive Personal Information checkbox, then - the PI & SPI both will be updated as YES.

    

14. Click on the save button at the bottom.

    

15. This message will appear on screen once they are saved.

    

After successful classification, the data classification, category and Standardized datatype columns will be updated and the same should be reflected in the relevant data map's Structured data type's tab.

Here you can observe that the Data classification and Category of the selected datatypes has changed to the values given while classifying.

16. If the actual datatype which is classified in structure datatype table not available in Standardized datatype Table. We will create it along with data classification, category & Standardized datatype. Also, map it to relevant data map systems. You can find it in the Standardized data type tab.

    

    Once the entries are added in Standardized datatype table and user click on Show system. It should redirect the user to the relevant data map.